Summary -

In this topic, we described about the Document Type Keys and Create Document Type process along with technical information.

Document type key is used to distinguish between business transactions to be posted and classify accounting documents. The document type is entered in the document header and it applies to the whole document.

The document type has the following functions -

  • Differentiating between business transactions.
  • Controlling the posting to account types.
  • Assigning document numbers.
  • Applying the vendor net procedure.

The system defaults the appropriate document type when a business transaction is entered.

Below are list of standard document types available in the system -

Document Type Document Type Description
AA Asset posting
AB Accounting document
AF Dep. postings
AN Net asset posting
DG Customer credit memo
DR Customer invoice
DA Customer document
DZ Customer payment
EU Euro rounding diff.
EX External number
KA Vendor document
KG Vendor credit memo
KN Net vendors
KP Account maintenance
KQ Transporter Invoice
KR Vendor invoice
KZ Vendor payment
KS Contract Invoice
KV Raw Material Payment
KW Contractor Payment
KX Transporter Payment
KY Stores Payment
ML ML settlement
PR Price change
RA Sub. cred. memo stlmt
RE Invoice – gross
RN Invoice – net
RV Billing document transfer
SA G/L account document
SB G/L account posting
SK Cash document
SU Adjustment document
UE Data transfer
WA Goods issue
WE Goods receipt
WI Inventory document
WL Goods issue/delivery
WN Net goods receipt
ZP Payment posting
ZR Bank reconciliation
ZS Payment by check
ZV Payment clearing

Create Document Type: -

Below process is to create Document Type TC (Test Document Key Type).

Step-1: Enter the transaction code OBA7 in the SAP command field and click Enter to continue.

Document Type Keys

(OR)

Enter the transaction code SPRO in the SAP command field and click Enter to continue.

Document Type Keys

Click on SAP Reference IMG.

Document Type Keys

Expand SAP Customizing Implementation Guide → Financial Accounting → Financial Accounting Global Setting → Document → Document Header → Define Document Types . Click on Execute.

Document Type Keys

Step-2: In the next screen, click on New Entries on the application bar.

Document Type Keys

Step-3: Enter the below details.

  • Document Type.
  • Number Range.
  • Reverse Document Type.
  • Number Range Information.
  • Account Types allowed.
  • Control Data.
Document Type Keys

Step-4: Once all the details entered, click on the Save button to save the changes.

Document Type Keys

Step-5: It prompt for the Change Request. Create/Select the change request and Click on right mark to proceed.

Document Type Keys

Step-6: Status bar displays the below message once the document type key saved successfully.

Document Type Keys

Technical Information: -

  • Transaction Code: - OBA7
  • Navigation path: - SPRO → SAP Reference IMG → SAP Customizing Implementation Guide → Financial Accounting → Financial Accounting Global Setting → Document → Document Header → Define Document Types