Summary -

In this topic, we described about the Create Debit Memo process along with technical information.

Debit memo is a transaction that reduces Amounts Payable to a vendor. Debit memo request is a sales document used in complaints processing for a customer. If the prices calculated for the customer were too low, debit memo request can be created.

The debit memo request can be blocked from being billed or to verify/review and once it is approved, the block can be removed. Debit memo is like a standard order and the system uses the debit memo request to create a debit memo. The request for a debit memo can then be approved or rejected.

Below process is to create a debit memo request for the sales order 13930 -

Step-1: Enter the transaction code VA01 in the SAP command field and click Enter to continue.

Create Debit Memo


Navigate to SAP Menu → Logistics → Sales and Distribution → Sales → Order → VA01 - Create

Create Debit Memo

Step-2: Enter the below details and Click on Create with Reference button.

  • Order Type - Select the Debit Memo request (DR) from the list
  • Sales Organization - Select the sales organization
  • Distribution Channel - Select the distribution channel in the Sales Organization
  • Division - Select the division from the list
  • Sales Office - Select the sales office from the list
  • Sales Group - Select the sales group from the list
Create Debit Memo

Step-3: New dialog gets opened. Enter the below details in the Order tab and click Copy button.

  • Order - Specify the sales order number which already created in the order tab
  • .
Create Debit Memo

Step-4: In the next screen, Enter the below details and click on Enter.

  • PO Number - Specify Purchase Order number if any
  • Billing Block - Select the reason to create the debit memo request
  • Order Reason - Select the order reason from the list
  • Billing Date - Specify the billing date for debit memo
  • Order Quantity - Specify the products quantity
Create Debit Memo

Step-5: Once all the details entered, click on Save button to save the details.

Create Debit Memo

Step-6: Status bar displays the below message once the debit memo request created successfully.

Create Debit Memo

Technical details: -

  • Transaction: VA01
  • Menu Path: SAP Menu → Logistics → Sales and Distribution → Sales → Order → VA01 - Create